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2018 SUMMER - Neptunes Registration


You are about to register for the 2018 Newington Forest Neptunes Swim Season. 

If you are returning to the team, please log in to your account to begin the registration process. Much of your information will be pre-loaded into the registration form, however you will have an opportunity to update it.

If you are new to the team, the registration process is simple. Once registered you will have your own private account that will enable you to declare your swimmers for swim meets, sign up for jobs, view your swimmer's swim times and histories, update your contact information, and more. 

After completion of the registration process, you will receive a confirmation email.

If you have any questions or issues, please send an email to

Registration Fees
**Please note that the fee structure has changed & been simplified.**

* First Neptune or Mini Neptune: $135

* Each additional Neptune or Mini Neptune: $80

Financial aid is available. If interested, please contact the Newington Forest Board at

Parent/Guardian Information

At least one parent/guardian registration is required.
New accounts will be sent an email confirmation message with instructions to setup a password.

At least one parent/guardian email address must be provided.
Check the boxes to indicate which parent/guardians should receive team-wide emails.

First Name * Last Name * Email Address *
Required for login
Primary Phone


+ Add another parent/guardian
Athlete Information

Enter the information for each athlete being registered below. At least one Athlete registration is required.

First Name * Preferred Name Middle Initial Last Name * Gender * Birth Date *
+ Add another Athlete
Home Address

Are you NEW to SWIM TEAM?

How did you decide to join the Neptunes?

Please list the friend who referred you to the team.


Are you interested in participating in a Winter Swim program from Jan-May 2019? (This program is NOT for Mini Neptunes.) *


If yes, what day of the week do you prefer? *


For those interested, please list the names and ages of your winter swimmers.

NVSL Standards of Conduct

NVSL® Standards of Conduct (NFST agrees to all terms.)

The following Standards of Conduct shall guide swimming and diving within the Northern Virginia Swimming League (NVSL). They promote respect, fairness, civility, honesty, responsibility, and appropriate behavior. These Standards foster a positive environment at all swim and dive meets; establish an atmosphere of respect for all participants, officials, and spectators; produce positive learning outcomes for all; build participant and team spirit; and enhance the sports of swimming and diving.

All Athletes, Coaches, Team Representatives, Officials, Parents / Spectators, and NVSL Leadership shall:

  • Abide by the established rules of the NVSL.
  • Respect all officials at all times, and address them in a courteous manner.
  • Avoid using inappropriate language, profanity, humiliating or intimidating remarks or behavior, verbal or physical assault toward any athlete, coach, team representative, official, NVSL leadership representative, or spectator.
  • Follow applicable management, pool, and facility rules, respecting others’ property at all times.
  • Display respect, courtesy, and good manners toward athletes, coaches, Team Representatives, and spectators. Team Representatives shall assist officials in maintaining control of spectators during meets.
  • Demonstrate humility in victory and courtesy in defeat.

Head Coaches shall:

  • Ensure athletes and assistant coaches demonstrate maturity and good sportsmanship toward other athletes, officials, coaches, and spectators at all times.
  • Lead by example to instill a love for the sport, advanced aquatic skills, teamwork and good sportsmanship in their team.

Spectators shall:

  • Maintain an appropriate distance from the competition area by remaining in established viewing areas and shall not encroach the pool deck or interfere with any officials.
  • Not engage in loud, intimidating, disrespectful, or negative behavior toward officials, athletes, other spectators, support personnel, or pool staff (including lifeguards).
Enter your initials to indicate acceptance: *
NVSL Participation Waiver

As Parent/Guardian of the above-name minor(s), I grant permission for the swimmer(s) to participate in all activities of the Newington Forest Neptunes Swim Team, a Northern Virginia Swimming League (NVSL) member team. I represent and warrant that my minor child/children participating on the Newington Forest Neptunes Swim Team are in good health and have no physical condition, ailment or disability which renders them unable to participate in vigorous physical activity. For and in consideration of benefits derived from participation in the Newington Forest Neptunes Swim Team program, I understand that the risk of injury to my child from the activities involved in these programs is significant, including the potential for permanent disability and death, and while particular rules, equipment, and personal discipline may reduce this risk, the risk of serious injury does exist. I assume all risks and hazards arising out of, or related to, such participation, including, but not limited to, transportation to and from such activities, and do hereby indemnify, release and hold harmless the Newington Forest Neptunes Swim Team, its coaches, team representatives, volunteers, property manager, employees and agents, as well as the Northern Virginia Swimming League, from all claims of any kind whatsoever which may arise or hereafter accrue in connection with my child’s/children’s participation in activities of the Newington Forest Neptunes Swim Team. I further grant permission for first aid to be given to my child/children in an emergency, and will be solely responsible for any medical costs which may arise. I AGREE THAT THEY WILL ABIDE BY THE NORTHERN VIRGINIA SWIMMING LEAGUE CODE OF CONDUCT.

Enter your initials to indicate acceptance: *
Practice and Competition Etiquette

Practice Etiquette

Learn appropriate practice behavior and how you will be disciplined for misbehavior.

  • Arrive on time AND participate in warm-ups.
  • There’s a no tolerance rule for excessive talking, disruptive (pinching, splashing, slapping, hitting, purposefully burping/belching) or other distractive behavior.
  • There’s a no tolerance rule for teasing and bullying of other swimmers, siblings, parents, coaches or other teams.
  • Constructive punitive actions will be used to curb disruptive behavior: (e.g., warnings, sit out a set, sit out a practice, lane switch, extra laps, switch practice time, removal from swim meet(s), removal from the team).
  • Parents will be consulted if inappropriate behavior doesn’t improve after repeated warnings.

Swimmer Competition Behavior and Etiquette

With the help of your coaches:

  • Learn appropriate competition behavior.
  • Report to coaches to secure event cards.
  • Keep your swim event card with your competition gear (goggles/cap) at all times.
  • Pay attention to swim event order so that you are ready to proceed to Clerk of Course at appointed time.
  • Report to the Head/Assistant Coach immediately following your event.
  • Learn appropriate competition sportsmanship.
  • Remain in pool until all swimmers finish.
  • Shake hand of swimmers in lanes to left and right, especially if heat winner.
  • Exit water as directed by timers.
  • Participate in cheers to boost team spirit during competition.

Enter your initials to indicate acceptance: *
Volunteer Fee

Volunteer Hours - The summer swim season relies on the countless hours of work put in by parent volunteers.  This work is not only essential for swim meets to happen, but volunteering also helps promote a healthy environment that encourages kids to do their best recognizes their contributions, and is fun for the entire family.  We currently require 15 hours/points of service. This is really the least number of hours we need from each family in order to fill the required positions for the meet. We fully appreciate your time and dedication to this labor intensive sport.

Volunteer Fee - A $150 deposit is required during registration. A separate $150 check written to NFST, Inc should be submitted at the same time as your registration payment, if paying by check. A $150 hold charge can be made if you register online, but will not be processed. At the end of the season, if you complete the agreed upon volunteer commitment hours, the $150 check will be returned. If the payment is online, the $150 conditional payment will be released.

Enter your initials to indicate acceptance: *
Swim Team Liability Waiver Statement

There are risks involved when participating in the Newington Forest Swim Team. Some of the possible injuries and bodily harm that can occur through participation in the program are listed below. This list is provided to make the prospective participant aware of the possibilities of injuries that may be sustained. The individual is completely responsible for his/her own health and safety.

Possible Injuries:

Strains, sprains, pulls, tears, cramps, infection, rashes, vomiting, bruises, contusions, abrasions, incisions, lacerations, punctures, insect bites, dislocation, blisters, nosebleeds, broken bones, fractures, choking, respiratory or heat failure, heat exhaustion, heat stroke, fainting, nerve damage, shock, paralysis, concussion and in extreme cases death.

Body Areas That May Be Affected or Involved in Sport Injury:

Head, face, eye, ear, jaw, teeth, mouth, neck, nose, chest, abdomen, back, arms, elbow, hands, fingers, wrist, shoulders, genital organs, scalp, bones, leg, knee, hip, ankle, feet, toes, internal organs, nerves, muscles, ligaments, cartilage, joints, tendons, spinal cord, arteries, veins, and brain.

Emergency Treatment Release:

In the event a legal guardian cannot be contacted to make arrangements for emergency medical treatment, I authorize the person in charge to seek and obtain emergency medical treatment for my child. I also authorize transportation to the nearest medical facility in the event it should become necessary.

Liability Waiver:

I agree to indemnify, defend, and hold harmless the Newington Forest Swim Team, its elected and appointed officials, representatives, volunteers and any employee or agent of the Newington Forest Swim Team from any and all claims on behalf of any person, firm, corporation, or agent, including the coach, arising from participation in this program. I certify that I understand any dangers inherent to this program and further state that the named participant is physically sound enough to participate. I hereby relieve the Newington Forest Swim Team, its employees, agents, instructors, elected officials, volunteers and contractors of all liability that occurs by participation in all program activities.

I have read the above information and am aware of the risks involved in participating in sport programs and the possible injuries that may occur. My acknowledgement indicates that I freely and voluntarily agree to participation in any and/or all of the activities listed here which are offered in the program.

Furthermore, I understand that the Newington Forest Swim Team may use photographs of participants for promotions.

Enter your initials to indicate acceptance: *
Social Media Policy

Newington Forest Swim Team (NFST, Inc) recognizes the importance of the Internet in shaping the public’s perception of our organization. NFST also recognizes the importance of our Board members, coaches, employees, and volunteers in leading and setting the tone of social media interactions in a manner that advances NFST's mission and goals.

Mission Statement

Newington Forest Swim Team is dedicated to the development of well-rounded youth through positive sports competition. We strive to develop fundamental skills through active participation of our youth and to promote good sportsmanship from our players, coaches, and parents.


This Social Media Policy applies to all Board members, coaches, employees, and volunteers (“NFST Members”). This Social Media Policy applies to all social media content posted by NFST Members in their professional and personal capacity to the extent such content is related to NFST. 


All NFST Members shall abide by the following guidelines when using social media:

  • Be positive and respectful, and always take the high road. When disagreeing with others’ opinions, remain appropriate and polite. If you find yourself in a situation online that is becoming antagonistic, ask the NFST Board of Directors or coach for advice on how to disengage from the dialogue in a polite and respectful manner that reflects well on NFST.
  • Do not post content that would harm NFST or damage NFST's reputation.
  • Use good judgment when posting comments on any official NFST or Northern Virginia Swim League (NVSL) sites. Bear in mind that your comments can create liability for NFST. If you are unsure whether a comment is appropriate to post, either do not post it or obtain prior approval from the Board of Directors.
  • Be smart about what you publish. Once something is posted, it exists online forever. Ask yourself, “would I want to see this published in the newspaper or posted on a billboard tomorrow or ten years from now?” If the answer is “no,” do not post.
  • Encourage others to engage in positive interactions on social media. If you are concerned about any NFST Member’s use of social media, please bring your concerns to the attention of the swim team board or a coach.
  • Personally identifiable information (information, such as a name and date of birth and/or a street address which, when taken together, can identify a particular individual) should not be disclosed in any manner on official NFST social networking sites without the approval of the NFST Board of Directors.
  • Photographs or images of swimmers may be posted on the social media site. Children's names will be withheld unless the legal guardian allows permission or personally tags or posts the name of their child. Legal guardians can request individual pictures of their child be removed to the board of directors. Parents can share pictures on the team's social media accounts and that will be considered authorization to post or share. The photos shall meet the standards set by this policy.

Violations of the Social Media Policy

The NFST Board of Directors shall have the authority to monitor and enforce this Social Media Policy. The NFST Board of Directors, and any individual appointed by the Board of Directors, shall have the authority to remove any inappropriate or offensive comments from official NFST sites and to block any individual or organization from posting on any official NFST social media platform if they determine, in their sole discretion, that such removal or block is in the best interests of NFST.

  • The failure of any NFST Member to adhere to this Social Media Policy shall be considered a violation of the NFST Code of Conduct, and any NFST Member who fails to adhere to this Social Media Policy shall be subject to removal from the team or loss of privilege to post on NFST social media sites.
Enter your initials to indicate acceptance: *